AICE Corporate Workflow Automation Pilot

ADUD is seeking a Microsoft 365 workflow specialist to turn selected AICE processes into practical, traceable workflows using native Microsoft tools such as SharePoint, Microsoft Lists, Forms, Power Automate, and Power Apps where justified and available. This is not a request to automate every ADUD process. The volunteer will establish a reusable workflow pattern and implement two to three priority workflows that demonstrate how AICE can move from document storage to active operations.
Priority candidates include a grant/opportunity and proposal tracker, project/task intake and assignment, internal approval/request routing, or another process selected jointly during kickoff. Each workflow should clearly identify owner, status, due date, approval/decision history, notifications, and completion/closeout. The solution should be maintainable by ADUD after handoff and should avoid premium connectors unless ADUD explicitly approves them.
* Why This Matters
ADUD manages multiple programs, grant opportunities, partnerships, volunteers, communications tasks, governance responsibilities, and organizational deadlines. Moving selected high-value processes into AICE will reduce reliance on email follow-up, improve accountability, make work visible to authorized leaders, and create structured data that can feed future management dashboards.

Preferred Volunteer Qualifications
• Hands-on Power Automate, SharePoint Lists, Microsoft Forms, and Microsoft 365 workflow experience.
• Ability to map business processes and simplify them before automation.
• Experience with approvals, notifications, role-based views, error handling, and auditability.
• Understanding of SharePoint permissions and data-security implications of workflow automation.
• Strong documentation and user-acceptance-testing habits.

Required Deliverables
• Reusable AICE workflow design standard covering intake, ownership, status, due dates, approvals, notifications, exception handling, audit trail, and closeout.
• Implementation of two to three approved priority workflows using Microsoft 365 tools available to ADUD.
• Standardized Lists/fields/statuses and reusable templates that reduce one-off workflow design.
• Role-based views so users see relevant work without exposing restricted information.
• Automated notifications/reminders/approvals where appropriate and tested.
• User acceptance testing with documented issues, fixes, and acceptance results.
• Admin/configuration guide, simple user instructions, and backlog of next workflows for future phases.
Out of Scope Unless Re-Scoped
• Building every corporate workflow identified in the AICE roadmap.
• Large custom software development or unsupported code that ADUD cannot maintain.
• Premium Power Platform licensing or paid third-party connectors without approval.
• Automating a process that ADUD has not first documented and approved at the business-process level.

Organization Mission

ADUD is a non-partisan, non-profit organization created to ultimately empower African diaspora communities worldwide, by engaging and partnering with individuals, businesses, agencies, and institutions in a collaborative effort to heavily contribute to the educational and social development of Africa and to build a stronger community. The vision of ADUD is to improve the partnership opportunities for our African diaspora communities, so that together we can stand strong to address the social and educational issues and lacks in Africa. ADUD staff and trained volunteers will educate, connect people to resources and encourage community collaboration addressing subtopics including but not limited to health, youth, families, welfare and community development. Our programs are developed in direct response to community need. In a global view, ADUD understands that for all of the reasons, whether it be for the pursuit of increased economic and civil stability, for increased health well-being, or if it is to embark on a new job or join a loved one, the African Diaspora target community in this 21st Century, consists of people of African origin living outside their country of origin, irrespective of their current citizenship and nationality, who are willing to contribute to the development of Africa, starting with their local community. Through our principal pillars Help, Educate, Lead, and Promote Philanthropy (H.E.L.P.), we assist our local diaspora communities by connecting people to resources here and abroad by offering specialized educational programs and projects, by offering various workshops on awareness of community needs and integration, healthy living, etc. and other educational trainings, coordinating social and professional networking events, and providing organized opportunities to give back to our local communities and our countries.