Community Venue Partner Database and Outreach Strategy Across 4 Cities

We are looking for a strategic partnerships professional to help us build a Community Venue Partner Database and Outreach Strategy across 4 cities. The volunteer will deliver a vetted database of 60 to 75 prospective community venue partners (libraries, science centers, museums, community centers, public access TV stations, cultural spaces, and similar) across Boston, New York, Los Angeles, and San Diego, plus 3 outreach email templates and a prioritized 90 day outreach sequence ready for our team to execute.

Scope of work includes the following:
1. Research and identify 15 to 20 high-fit community venues per city across our 4 priority markets
2. Build a structured database with venue name, type, address, primary contact, partnership fit notes, and tier ranking (Tier 1 priority, Tier 2 secondary, Tier 3 long-term)
3. Draft 3 outreach email templates (cold introduction, warm follow up, formal partnership proposal)
4. Create a prioritized 90 day outreach sequence specifying which venues to contact in which order and why
5. Document a simple status tracking system our team can maintain after the project ends
6. Deliver a 30 minute walkthrough call to hand off the system to our Programs and Events leads

The ideal volunteer has experience in business development, strategic partnerships, or community engagement, and a genuine interest in arts, culture, or youth programming. This project should take 25 to 35 hours to complete. We are hopeful that our volunteer partner will share 2 to 5 hours of their time per week.

Ineffable Films exists to make sure that the stories of emerging and underserved filmmakers actually travel. That tagline, Stories that Travel, is not a slogan. It is a logistical commitment. A young filmmaker can write a beautiful short film, but if there is no screen, no audience, and no community space to show it, the story stops at the edit. Community venue partners are how we close that gap.

Every venue this volunteer adds to our database becomes a potential home for a Global Lens Film Series screening, a Write Yourself In Afrofuturist storytelling workshop, an Open Hours mentorship session, or a Festival Wings showcase. This project directly serves the teen filmmakers in San Diego who have never seen their work on a screen, the first generation college students in Boston attending their first industry mixer, and the Bandung, Indonesia collaborators whose voices we are working to bring to American audiences.

The ripple effect is real. A strong venue network does not just book screenings. It means a 16 year old filmmaker walks into a library and sees a poster with their name on it. It means a community in Queens that rarely gets film programming suddenly has a regular series to anchor around. It means a story told in one city travels, finds a screen in another city, and reaches the audience it was always meant to reach. Your work on this project becomes the infrastructure that lets every story we touch actually move.

We have already laid the groundwork for this project. Our team has compiled a list of existing community venue relationships across our 4 priority cities, including documented partnerships with WorldBeat Cultural Center in San Diego and active venue conversations in NYC tied to our May 4, 2026 screening of Know Your Muse. We have an active GoHighLevel CRM with a dedicated partnership pipeline, a 10 department Slack workspace for collaboration, and a Confluence wiki where the volunteer can document the final system.

The volunteer will work directly with our Founder and CEO, our Chief of Staff (who leads events), and our Outreach lead, with weekly 30 minute check ins and prompt feedback on drafts. Our Programs and Film Festivals leads will be available for venue-specific context.

Once complete, the database and outreach sequence will be loaded into our GoHighLevel CRM and become the working playbook our outreach team uses for screenings, mentorship sessions, and community programming throughout 2026 and 2027. The volunteer will see their work directly drive real partnerships and real screenings within weeks of project completion.