Microsoft 365 And SharePoint Optimization

We’re seeking a skilled volunteer to help us reimagine and modernize our existing Microsoft 365 (M365) SharePoint intranet and Teams environment, used by staff, board members, and volunteers. The site was originally built using the older “classic” model, and we want to migrate to the modern SharePoint experience to leverage enhanced functionality, document management, and collaboration features.
Key Tasks:
• Review & Assess our current M365 SharePoint intranet and Teams setup.
• Design Plan & Migration: Develop a strategy to transition to the modern SharePoint experience while preserving essential content.
• Rebrand & Redesign: Refresh the interface to align with our organization’s branding, ensuring it’s engaging and user-friendly for all stakeholders.
• Implement Best Practices: Optimize site layouts, web parts, document libraries, and permissions.
• Train & Document: Provide basic documentation or short training sessions to empower our staff, board members, and volunteers to maintain and navigate the platform.
We anticipate the volunteer dedicating 2-5 hours per week over a limited number of weeks. We’ll collaborate on a realistic timeline that aligns with the project’s scope and complexity.

Our mission is to provide workforce development and support services with pathways to hope and economic mobility. By modernizing our SharePoint intranet and Teams environment, we will:
• Enhance Collaboration & Efficiency: Streamlined information sharing and navigation will free up valuable time, allowing staff, board members, and volunteers to focus more on delivering critical workforce development and support services.
• Strengthen Program Delivery: With real-time collaboration and efficient document management, our organization can respond more effectively to participants’ needs and extend our reach in the community.
• Foster Engagement Across Stakeholders: An intuitive, modern platform will keep staff, board members, and volunteers aligned, fostering unity and shared purpose as we work to provide pathways to hope and economic mobility.
Through this upgrade, your expertise will directly impact our capacity to serve the community. By creating a robust and user-friendly digital infrastructure, you’ll help us sustain and expand our programs—ultimately making a lasting difference in the lives of those seeking greater opportunity and support.
Thank you for considering this opportunity to support our mission through technology modernization!

We’ve made thorough preparations to ensure this project runs smoothly and yields lasting benefits:
• Internal Buy-In: From our leadership team to our board members and volunteers, all relevant parties are enthusiastic about improving our SharePoint and Teams platform.
• Preparation & Resources: We’ll share necessary documentation, branding guidelines, and admin access to facilitate a seamless migration. We’ve also gathered an inventory of current site content, user groups, and key challenges.
• Clear Objectives & Collaboration: Our project goals center on enhancing user experience, streamlining document management, and boosting collaboration. We’ll schedule regular check-ins to ensure the project stays on track and to address any issues promptly.
• Implementation & Sustainability: Once the migration is complete, we’ll integrate the new intranet into everyday operations for staff, board members, and volunteers alike. A well-defined handover process and training resources will guarantee our team can maintain the platform beyond the volunteer engagement.
With a structured plan, open communication, and comprehensive documentation, we aim to make this a highly successful pro bono initiative.